ePlan

Land Use Victoria
2016-2022

Summary

e-Plan, a partnership to modernise the Victorian land administration system has been successfully completed by researchers in the Centre for Spatial Data Infrastructures and Land Administration (CSDILA) and Land Use Victoria (LUV). This project aims to modernise the Victorian land administration system (LAS) by conceptualising, designing, developing and maintaining a suite of innovative tools and services. This project develops the required infrastructure for collecting, creating, validating, visualising, lodging, sharing and accessing the spatially accurate multi-dimensional cadastral data required by the Victorian land administration stakeholders for different purposes such as planning, development, subdivision, asset/infrastructure management, transport, disaster management and smart cities.

ePlan

About The Project

  • Project goal: conceptualise, design, develop and maintain a suite of innovative tools and services to support enhanced land management
  • Partners: CSDILA within the Faculty of Engineering and IT, Land Use Victoria (LUV) within the Department of Environment, Land, Water and Planning (DELWP)
  • Initial 18-month engagement in 2016
  • Further five-year partnership launched 2017
  • Total project funds of $ 6 million 2016-2022

In 2016 the Centre for Spatial Data Infrastructures and Land Administration (CSDILA) in the Faculty of Engineering and Information Technology was contracted to the Land Use Victoria (LUV) agency within the Department of Environment, Land, Water and Planning (DELWP) to provide technical expertise to advance and modernise the Victorian Land Administration System (LAS). An initial 18 months engagement was followed by a further five-year partnership agreement launched in 2017.

Total funds for the partnership were over $6 million for the period 2016-2022 to modernise the Victorian land administration system by conceptualising, designing, developing and maintaining a suite of innovative tools and services under the ‘ePlan’ banner.

Through the ePlan partnership, the CSDILA team successfully translated research findings into practice to address real-world problems. The team has significantly advanced the Victorian land administration system by providing a set of world-first capabilities.

ePlan is an infrastructure for the lodgement and processing of digital subdivision plans (ePlan). It can contain all the information in a cadastral survey and subdivision plan including surveying measurements; land parcel description and identifiers; dimensions of the parcels and interests in land such as easements; administrative information on the subdivision; annotations; plan approval status; and the surveyors’ details. ePlan benefits the Victorian LAS stakeholders because it:

  • Provides a standard data exchange format for cadastral data sharing among stakeholders
  • Provides a workflow for the exchange of digital cadastral data among stakeholders
  • Enables stakeholders to re-use the existing digital cadastral data for different purposes, such as re-establishing subsequent surveys, updating databases and populating data into other systems
  • Provides spatially accurate input data for updating the Digital Cadastre
  • Provides the stakeholders with the spatially accurate cadastral data required for different applications such as planning, development, subdivision, asset management and disaster management
  • Improves the quality of the cadastral plan and survey data through validation checks
  • Standardises the presentation of cadastral plans through visualisation service
  • Improves access to/delivery of cadastral and survey information
  • Assists with improved digital plan examination/checking process
  • Reduces errors, anomalies and requisitions in cadastral plans and surveys
  • Improves cadastral plans examination and registration turnaround times.

Through the ePlan partnership, and based on the outcomes of the partnership, LUV achieved a major milestone in late 2021 in the progress toward 100 per cent digital cadastral lodgement with the launch of the ‘ePlan Portal ’ in SPEAR. According to the LUV website, embedding the ePlan Portal in SPEAR makes it world-leading: the first digital data-driven cadastral system that facilitates end-to-end processes when combined with the SPEAR Electronic Lodgement Network (ELN), as lawyers and conveyancers can electronically lodge ePlans in SPEAR to LUV for registration. This crucial new digital infrastructure is also the connecting piece with the Digital Cadastre Modernisation (DCM) program, enabling Victoria’s property boundary spatial data to be born-digital, breaking the current cycle of PDF digitisation.

The ePlan Portal (shown below) houses the suite of all ePlan services, as follows:

  • Single CAD Format File (SCFF) Validation Service which ensures that the cadastral plan and survey data have been captured based on a standard co-designed with the surveying industry, namely SCFF. This service comprises 24 validation checks.
  • SCFF Viewer which assists surveyors to address any non-compliance issues of SCFF by previewing the CAD features causing validation errors.
  • ePlan Creation Service which converts SCFF into LandXML and pre-populates ePlan attributes from cadastral systems and databases, such as SPEAR, Vicmap, Survey Marks Enquiry Service and Surveyors Registration Board of Victoria. All pre-populated data can be reviewed and edited, and new data entered using an ePlan Editor.
  • ePlan Validation Service which checks the completeness and correctness of the ePlan file against 130 rules covering schema compliance, surveying, and plan examination business requirements.
  • ePlan Visualisation Enhancement Tool (VET) which enables surveyors to enhance plan presentation, particularly for heavily detailed and complex plans.
  • ePlan Visualisation Service which converts the ePlan file along with any enhancements made in VET to a PDF plan. The PDF plan becomes the legal title diagram in Victoria when the plan is registered by LUV.

Publications

Olfat, H., Jani, A., Shojaei, D., Darvill, A., Briffa, M., Rajabifard, A. and Badiee, F. (2019). Tackling the Challenges of Visualising Digital Cadastral Plans: The Victorian Cadastre Experience. Land Use Policy Journal, 83, pp. 84–94.

Olfat, H., Shojaei, D., Briffa, M., Maley, S. and Rajabifard, A. (2018). Strategic Actions for Increasing the Submission of Digital Cadastral Data by the Surveying Industry Based on Lessons Learned from Victoria, Australia. ISPRS International Journal of Geo-Information, 7(2).

Shojaei, D., Olfat, H., Rajabifard, A., and Briffa, M. (2018). Design and Development of a 3D Digital Cadastre Visualization Prototype. ISPRS International Journal of Geo-Information, 7(10).

Shojaei, D., Olfat, H., Rajabifard, A., Kalantari, M. and Briffa, M. (2018). Moving Towards a Fully Operational 3D Digital Cadastre: Victoria, Australia. 6th International FIG 3D Cadastre Workshop 24 October 2018, Delft, The Netherlands.

Olfat, H., Shojaei, D., Rajabifard, and Briffa, M. (2018). An Overview of the Victorian 3D Digital Cadastre Roadmap. International Symposium on A Smart Sustainable Future for All, 24–26 Sep 2018, The University of Melbourne, Australia.

Shojaei, D., Olfat, H., Faundez, S., Kalantari, M., Rajabifard, A. and Briffa, M. (2017). Geometrical data validation in 3D digital cadastre − A case study for Victoria, Australia. Land Use Policy Journal, 66, pp. 638–648.

Olfat, H., Shojaei, D., Briffa, M. and Rajabifard, A. (2017). The Current Status and Ongoing Investigations of 2D and 3D Digital Cadastre (ePlan) in Victoria, Australia. 10th International Symposium on Digital Earth & Locate17, 3–6 April 2017, Sydney, Australia.

Shojaei, D., Olfat, H., Briffa, M. and Rajabifard, A. (2017). 3D Digital Cadastre Journey in Victoria, Australia. WG IV/1, WG IV/5 & WG IV/10 12th 3D Geoinfo Conference 2017 (Volume IV-4/W5) 26–27 October 2017, Melbourne, Australia.

Shojaei, D., Olfat, H., Rajabifard, A., Darvill, A. and Briffa, M. (2016). Assessment of the Australian Digital Cadastre Protocol (ePlan) in terms of supporting 3D Building Subdivisions. Journal of Land Use Policy, 56, 112–124.

Olfat, H., Shojaei, D. and Briffa, M. (2016). The Victorian Digital Cadastre: Challenges and Investigations, Proc. of the 3rd Annual Conference of Research@Locate, Melbourne, Australia, 47–52

Research team

Professor Abbas Rajabifard
Director Centre for SDIs and Land Administration (CSDILA), ePlan Project Manager

Dr Hamed Olfat
Senior Research Fellow, ePlan Team Lead

Dr Davood Shojaei
Research Fellow, ePlan Senior Project Officer

Dr Yiqun Chen
Research Fellow, ePlan Senior Developer

Farshad Badiee
Research Assistant, ePlan Systems Engineer

Ashley Darvill
Research Assistant, ePlan Software Engineer

Afshin Mesbahmarjani
Research Assistant, ePlan Visualisation Developer

Yibo Zhang
Research Assistant, ePlan Software Engineer

Industrial partners

Delwp Logo